Fields calculation

Field calculation is a new feature that will allow you to perform custom calculations within your documents. You can create your own formulas, use functions like absolute values, summ and others.

Integration with Active Directory

Allows users to log on the FossLook server using a Windows domain username and password.You do not need to enter an additional username and password. To connect to the FossLook server just log into your domain, run the client application and press "Connect" button.

Web Server

FossLook users can work with documents using desktop client application, as well as using Web client, i.e. browser application. Almost all functions available in the desktop client software, also are available via the Web. Web-client provides the opportunity to work with file folders, documents and e-mail messages and much more...

Document Libraries

The main FossLook feature is the "Document Libraries" module, which allows you to create new types of documents, set user permissions for the documents and folders in order to control the document functions, create a document libraries and manage them. Using this module, you will be able to automate the business processes of your company and organize collaboration on the documents..

Document workflows

FossLook Documents can be sent for approval or execution to users and departments using tasks that form the documents workflow. Workflows can be serial, parallel, or mixed. It's possible to prepare document workflows in advance creating the route templates.

Internet Mail Transport

Using Internet Mail transportat, you can create your own corporate e-mail, using the domain names for mail servers and connecting them to the system users. In addition, for those users who already have their addresses on mail services like gmail.com, mail handling for these services can be set up. Thus, all the users' mail will be processed within one place.

Documents History

When document history is enabled, a corresponding tab appears in this document. This tab contains information about who made what modifications, to what files or fields, at what time, as well as field values before and after modification. Users that are included in the appropriate group can view the history of all of these document changes.

Documents Statistics

When document statistics is enabled, a corresponding tab appears in this document. It includes the last access time to the document, the total time spent working with the document for each user, the number of changes they made to the document (in bytes) and other useful information.

Document Versions

When preparing the documents it's often necessary to keep all of their versions to analyze the changes in the document. FossLook can store document versions, so you can always go back and review them. This functionality is provided by the "Versioning" module.

Reports

FossLook allows you to build reports using groupings. When building a report, documents can be grouped by various document fields. Generated reports can be exported to .csv file. You can quickly browse the list of documents that fall into the appropriate group of the report.

Document Electronic Digital Signature (EDS)

FossLook allows users to sign the document as well as any attached file with Electronic Digital Signature (EDS) in no time. Users can sign the entire document, as well as individual fields of the document or document attachments. A variety of different crypto providers can be used with FossLook EDS module.

Recurring Tasks

Recurring tasks are used to provide reminders about any event, or about the task that you need to do with the document. If you have a task that will happen every couple of days or every month — any regular schedule, really — FossLook can help you create it as a recurring task, so you only have to set it up once.

Templates for printing documents

FossLook provides the ability to print documents from a template. Template for printing is prepared in MS Word. Template fields are filled with the field values from document's card.

Document Auto Link

Documents in the organization usually have logical links between them. For example, there is a set of various documents relating to the same correspondent, such as contracts, correspondence, offers, and others. FossLook provides the ability to link them automatically using the selected key field. All documents that have a key field will be displayed in a separate Autolinks tab automatically.

Correspondence on the Document

Often it is necessary to contact external correspondents via email in relation to any document. All this correspondence in FossLook can be attached directly to a document on the "Correspondence" tab. It is possible to attach emails, files, both in manual and automatic modes.

Fields AutoFill

The document can be filled with the default field values that improves the convenience of user's work with the document. In addition, any of the document's fields can be defined as required.

Automatic Documents Numbering

Sometimes it's necessary to assign a registration number automatically for some documents. Automatic documents numbering module provides this functionality.