Sharing and permissions

• Processing e-mails by one person on behalf of another one

  When sending an e-mail by one person on behalf of another, it is placed in "Sent" folder of employee on behalf whom an e-mail was sent

• Options of access levels to EDMS FossLook folders and documents

  There are several predefined access levels in system.

• Access to folders and documents in FossLook EDMS platform

  You can set up different access levels and permissions to folders,

• Access to FossLook resources

  FossLook system allows adjusting the permissions on the management of shared resources (folders, calendars, tasks, etc.). You can assign a specific level of access (reader, author, editor, etc.) to a ...

• Restriction of access to documents and attached files

  Restriction of access to documents Restriction of access to attached files

• Restriction of access to documents

  To assign access level to document, open it and click

• Restriction of access to attached files

  You can also restrict access to particular files attached to the document. Select “Attached files” tab, place cursor on necessary file and change permissions by clicking right mouse button.

• User groups

  FossLook has a number of built-in user groups that give users certain permissions and ability to use different features of the system. System Administrator can add or remove user from the group. He ca...

• Providing access to folders and documents

  Providing access to folders with documents Delegation of powers of employee Delegation of powers by administrator Delegation of powers by employee Tracking of delegated powe...

• Department's mailboxes

  There is a concept in FossLook such as the department's mailbox. I.e. the department has its own e-mail address. In order the employee could work with the department's mailbox you must give him the a...

• Delegation of powers by administrator

  Powers can be delegated from one employee to another by administrator or by employee. In this section we will take a look at administrator’s actions to delegate powers. To delegate powers log in to th...

• Delegation of personal powers to another employee

  Employee can delegate his powers to another employee by himself. To do this, go to menu item “Tools -> Settings” on the user’s desktop

• Delegation of powers

  Sometimes you need to replace one other employee. For example, if the case of tariff holiday or sickness. Implementation of this task is accomplished by a mechanism of delegation of powers.

• Providing access to folders and documents

  Access to folder can provide system administrator or user with appropriate permissions.

• Tracking of delegations

  System will track the delegation of powers and record information about the performance of duties in the document history.

• Delegation of authorities for employees

  You can grant the access rights to all of your folders, including mail folders, to other users