Using FossLook calendar

FossLook calendar

Do you know what holiday is next Wednesday? How about two Wednesdays from now? Wednesday of the next month? Wednesday of the next year?

Let's say you need to plan several tasks for your employees but you're not sure which days are holidays, vacation days, or something else. Planning tasks far into the future is a common pain for any director. Here's where the work calendar can really help.

FossLook uses a task mechanism to send any document from one user to another within the department. Here's how it works in conjunction with the calendar.

Calendar's general operation

In FossLook, the due date for any task may be specified in relative units (days, weeks) or absolute units (date, time, date and time).

Understanding relative and absolute units of measure

The system calculates the due date of the task considering the days marked in the calendar, such as holidays and weekends. So, if you specify that the task needs to be done in three days, the system will calculate only three working days, excluding weekends and holidays.

Keep in mind that all child departments inherit the calendar of the parent department. If any of the child departments needs to have it's own working schedule, it's necessary to create another calendar for it. It can be easily done with FossLook Administrator.

Creating a department calendar

To create a calendar in the department, select the department, then click "Edit" button.

Departments

Now, on the "Calendars" tab, click "Create".

Creating a department calendar

You'll see a screen with the calendar, where you can assign weekends, create holidays and days-off.

Assigning weekends

Holiday events can be created using "Create event" button. Just select any day, click "Create event", fill in the event description, mark this day as a holiday and click "Ok".

The calendar also has a function to automatically mark weekends in the current month. All you have to do is click "Assign the weekend" button.

Assigning holidays

Once you've assigned your weekends and holidays, the next step is actually send a task to someone. For example, if you create the task on June 1 and the term of execution is three days, and June 3 is a holiday, the task will be overdue only on June 6. Also, all overdue tasks will have a red color.

Overdue task

Now you've seen that it is much easier to plan things ahead with the work calendar. Simply set up a calendar once, and you've saved yourself a ton of time in the future.

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